1. Introduction
Scandic Group Ltd (“Scandic Group”, “we”, “us” or “our”) respects your privacy and is committed to protecting the personal information of individuals who visit our website, contact us, submit business enquiries or engage with us in a professional capacity.
This Privacy Policy explains how we collect, use, store and protect personal information, and describes your rights under applicable data protection legislation, including the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018, as applicable.
We aim to handle personal information responsibly, transparently and only for legitimate business purposes.
2. Who We Are
The organisation responsible for processing personal information under this Privacy Policy is:
Scandic Group Ltd
Company Number: 17517550
Registered Address:71–75 Shelton StreetCovent GardenLondon, United KingdomWC2H 9JQ
Email: [email protected]
For questions concerning this Privacy Policy or the handling of personal information, please contact us using the email address above.
3. Personal Information We Collect
The personal information we collect depends on how you interact with Scandic Group.
Information you provide directly
When you contact us, submit an enquiry or present a business proposal, we may collect:
Name and contact details.
Business email address and telephone number.
Company name, position and professional details.
Country of residence or business location.
Information contained in messages, enquiries and correspondence.
Information about projects, commercial proposals and potential partnerships.
Business website addresses and publicly available professional information.
Documents or other materials you voluntarily provide in connection with an enquiry.
Please do not submit sensitive personal information or confidential financial information through our general contact forms unless specifically requested through an appropriate and secure process.
Information collected automatically
When you visit our website, certain technical information may be collected automatically, depending on the website’s configuration and the technologies in use. This may include:
IP address.
Browser type and version.
Device and operating system information.
Pages visited and interactions with the website.
Date, time and duration of visits.
Technical information relating to website security and performance.
Cookies and similar technologies may also collect information where these technologies are implemented. Further details are provided in our Cookie Policy, where applicable.
Information obtained from other sources
In the course of legitimate business activities, we may obtain professional or business-related information from publicly available sources, company websites, professional networks, business directories or individuals and organisations with whom we interact.
Where required, we will provide information about such processing in accordance with applicable data protection legislation.
4. How We Use Personal Information
We may process personal information for the following purposes:
Responding to enquiries
To respond to messages, answer questions and communicate with individuals or organisations that contact us.
Reviewing business opportunities
To review business proposals, understand potential projects, evaluate the relevance of commercial opportunities and determine whether further discussions may be appropriate.
Developing business relationships
To communicate with businesses, entrepreneurs, project owners, suppliers, professional advisers and potential partners in connection with legitimate business activities.
Managing communications
To maintain correspondence, coordinate meetings, respond to requests and manage professional relationships.
Operating and improving our website
To maintain website functionality, monitor performance, improve usability and address technical issues.
Security and fraud prevention
To protect our website, systems, communications and business activities against misuse, unauthorised access and other security risks.
Legal and regulatory compliance
To comply with applicable legal obligations and establish, exercise or defend legal claims where necessary.
We will not use personal information for purposes that are incompatible with the purposes described in this Privacy Policy without providing further information where required by law.
5. Lawful Bases for Processing
Under the UK GDPR, we must have a lawful basis for processing personal information.
Depending on the circumstances, we may rely on one or more of the following lawful bases:
Legitimate interests
We may process personal information where necessary for our legitimate business interests, provided those interests are not overridden by the rights and freedoms of the individuals concerned.
These interests may include responding to business enquiries, assessing commercial proposals, maintaining professional relationships, managing business communications and protecting our website and systems.
Taking steps at your request before entering into a contract
Where relevant, we may process information to take steps at your request before entering into a contract or other formal business arrangement.
Legal obligations
We may process personal information where necessary to comply with applicable legal obligations.
Consent
Where required by law, we may rely on your consent for specific processing activities, such as certain uses of cookies or electronic marketing.
Where processing is based on consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.
The lawful basis applicable to a particular activity will depend on the circumstances and purpose of the processing.
6. How We Share Personal Information
Scandic Group does not disclose personal information indiscriminately.
We may share personal information where reasonably necessary for the purposes described in this Privacy Policy, including with the following categories of recipients:
Professional advisers
Lawyers, accountants, consultants and other professional advisers where their involvement is necessary for legitimate business purposes.
Service providers
Providers of website hosting, business email, information technology, secure storage, communications and other services that support our operations.
Business partners and relevant counterparties
Where appropriate and necessary to assess or progress a specific business enquiry or proposed collaboration, we may share relevant information with potential partners, project participants or other counterparties.
We will consider the relevance of the information shared and the circumstances of the proposed cooperation.
Public authorities and legal recipients
We may disclose personal information where required by law, regulation, court order or a lawful request from a competent authority.
Corporate transactions
Where relevant, information may be disclosed in connection with a proposed or actual corporate restructuring, merger, acquisition or transfer of business assets, subject to applicable legal requirements.
Where third parties process personal information on our behalf, we will take appropriate steps to ensure that the relevant arrangements meet applicable data protection requirements.
We do not sell personal information to third parties as a business activity.
7. International Transfers
Scandic Group may communicate and work with businesses, professional advisers and commercial partners located in different countries.
Where personal information is transferred outside the United Kingdom, we will take steps to ensure that the transfer complies with applicable data protection legislation.
Depending on the circumstances, this may involve an applicable adequacy regulation or decision, appropriate safeguards such as approved contractual clauses, or another lawful transfer mechanism.
Where required, information about the relevant safeguards and how to obtain a copy may be requested by contacting us at [email protected].
8. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including to respond to enquiries, manage business relationships, maintain appropriate records and meet applicable legal obligations.
Retention periods depend on factors such as
The nature and complexity of the enquiry or business relationship.
Whether a proposal or project remains under consideration.
The need to maintain records of communications and decisions.
Applicable legal, accounting and regulatory requirements.
The need to establish, exercise or defend legal claims.
When personal information is no longer required, we will take appropriate steps to delete it or otherwise dispose of it securely, subject to applicable legal requirements.
Specific retention periods may vary according to the type of information and the circumstances in which it is processed.
9. Data Security
We take reasonable technical and organisational measures designed to protect personal information against unauthorised access, accidental loss, alteration, disclosure or destruction.
The measures used will depend on the nature of the information, the way it is processed and the risks involved.
However, no website, electronic communication or information storage system can be guaranteed to be completely secure.
If you need to provide confidential or sensitive information in connection with a business proposal, please contact us to discuss an appropriate method of transmission before sending it.
10. Your Data Protection Rights
Depending on the circumstances and the applicable legal requirements, you may have the following rights concerning your personal information:
Right of access
You may request confirmation of whether we process your personal information and, where applicable, obtain a copy of that information.
Right to rectification
You may request that inaccurate or incomplete personal information be corrected.
Right to erasure
You may request the deletion of personal information where the applicable legal conditions are met.
Right to restriction
You may request that we restrict the processing of your personal information in certain circumstances.
Right to data portability
Where applicable, you may request your personal information in a structured, commonly used and machine-readable format, or request that it be transferred to another organisation.
Right to object
You may object to certain processing activities where the applicable legal conditions are met, particularly where processing is based on legitimate interests.
You have an absolute right to object to the processing of your personal information for direct marketing purposes.
Right to withdraw consent
Where processing is based on consent, you may withdraw your consent at any time.
These rights are subject to applicable legal conditions and exceptions. Not every right applies in every situation.
To exercise your rights, please contact
Email: [email protected]
We may need to verify your identity before responding to certain requests.
11. Cookies and Similar Technologies
Our website may use cookies and similar technologies to support functionality, maintain security, understand website performance and, where applicable, analyse visitor interactions.
The specific cookies and technologies used will depend on the website’s configuration and the services integrated into it.
Where required by law, we will seek consent before placing non-essential cookies or using similar technologies.
You may also be able to manage certain cookie preferences through your browser settings or the website’s cookie preference controls.
Further information about the cookies used on our website should be provided in a separate Cookie Policy or an appropriate cookie information section.
12. Third-Party Websites
Our website may contain links to external websites, platforms or services operated by third parties.
We are not responsible for the privacy practices, content or security of websites that we do not operate.
If you visit a third-party website, we recommend reviewing its privacy policy before providing personal information.
13. Automated Decision-Making
Scandic Group does not intend to use the information submitted through its general enquiry or business proposal forms to make solely automated decisions that produce legal effects concerning individuals or similarly significant effects on them.
If our processing activities change in a way that makes additional disclosures about automated decision-making necessary, we will update this Privacy Policy as required by applicable law.
14. Complaints
If you have concerns about how we process your personal information, we encourage you to contact us first so that we can review your concerns.
You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO), where applicable.
Website: https://ico.org.uk/
The ICO provides information about data protection rights and explains how to raise a concern regarding the handling of personal information.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our business activities, website functionality, data processing practices or applicable legal requirements.
The latest version will be published on this page, together with the date of the most recent update.
We encourage visitors to review this page periodically.
16. Contact Us
If you have questions about this Privacy Policy, wish to exercise your data protection rights or have concerns about how your personal information is handled, please contact us.
Scandic Group Ltd
Company Number: 17517550
71–75 Shelton StreetCovent GardenLondon, United KingdomWC2H 9JQ